SayPro – A Scanned Copy of a Valid ID or Passport
SayPro (Say Progress) is committed to providing an inclusive, safe, and well-organized environment for all participants. As part of the online registration process, participants are required to submit a scanned copy of a valid form of identification (ID or passport).
Why is a Scanned Copy of ID/Passport Required?
- Verification of Identity and Eligibility
- Ensures that participants meet the minimum age requirement (16 years and above).
- Confirms the participant’s identity and registration details to prevent errors or duplicate entries.
- Helps SayPro staff and facilitators match registration data with in-person attendance records.
- Safety and Security
- Helps create a safe environment, where all participants are accounted for and verified.
- Assists in emergency situations (e.g., contacting next of kin if necessary).
- Provides proof of identity for participation in sensitive activities, such as confidential GBV awareness discussions or health screenings.
- Programme Integrity and Compliance
- Ensures compliance with local laws and organisational policies, particularly for programmes involving sensitive health and GBV services.
- Supports the ethical delivery of services, where only verified participants access health screenings, counselling, or legal support.
- Confidentiality and Data Protection
- All submitted IDs or passports are stored securely and used solely for registration and verification purposes.
- Information will be handled in compliance with data protection and privacy regulations.
- Only authorised personnel will access these documents, and they will be deleted or destroyed after the programme concludes.
SayPro Health Care Wellness (GBV Awareness & Health Services)
The submission of a valid ID or passport is particularly important for SayPro Health Care Wellness, ensuring that participants can safely and confidently access GBV-related services and health screenings.
GBV Awareness & Support
Objective:
To provide a safe, confidential, and respectful environment for discussions around gender-based violence and support services.
Key Components:
- Verification for Sensitive Sessions
- Valid ID/passport ensures that only registered, verified participants attend sessions focused on GBV awareness, survivor support, and trauma recovery.
- Confidential Support and Counselling
- Allows trained staff to verify participants’ identity before providing sensitive services like trauma counselling, legal advice, or referrals.
Health Services & Wellness Support
Objective:
To deliver accessible and tailored health services with proper identification and consent.
Key Components:
- Health Screenings and Wellness Checks
- Valid ID/passport ensures that health service providers can accurately record health data (e.g., for HIV testing, diabetes screening) and issue appropriate documentation if required.
- Consent for Health Services
- Submission of ID/passport supports the informed consent process, especially for participants receiving medical or psychological support.
- Customised Health Support
- Facilitators can link health services to participant records, ensuring appropriate follow-up care, especially for chronic conditions or mental health needs.
Expected Outcomes
- Enhanced security and participant verification to maintain a professional and safe event.
- Streamlined access to healthcare, wellness, and GBV services, with accurate identification for participant records.
- Increased trust and confidence among participants, knowing that proper procedures are in place to protect their identity and wellbeing.
- Compliance with SayPro’s ethical and legal obligations in delivering sensitive services.
Who Must Submit a Scanned Copy of ID/Passport?
- All participants (16+) registering for SayPro events and activities, especially those engaging with healthcare and GBV-related services.
- Individuals accessing health screenings, counselling, legal support, or other confidential services during the programme.
Would you like me to:
Draft a sample registration checklist that includes this requirement? Create a visual infographic or guide showing how to scan and upload an ID/passport? Write a template email reminding participants to submit their ID/passport copy?