Tag: issues

SayPro Event Risk Assessment

Event Title: Health Care & Wellness Day – GBV Awareness & Health Services
Date: 06 June 2025
Organizer: SayPro Development Royalty – Health & Wellness Unit
Venue: SayPro Community Hall / Partnered Health Facility (TBC)

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Objective of the Risk Assessment:

To identify possible issues that may arise during the event and develop appropriate strategies to mitigate risks to participants, facilitators, staff, and the community, especially considering the sensitive subject matter of Gender-Based Violence (GBV).

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1. Health & Medical Risks

Potential Issue	Risk Description	Mitigation Strategy
Medical Emergencies	Fainting, allergic reactions, or high blood pressure during screenings	– Onsite medical team from local clinic- Ambulance on standby- First aid kits available
COVID-19 or Contagious Illness	Risk of virus transmission	– Provide masks, hand sanitizer- Ensure venue ventilation- Encourage social distancing- Pre-event screening for symptoms

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2. Emotional & Psychological Risks (Due to GBV Topics)

Potential Issue	Risk Description	Mitigation Strategy
Emotional Distress or Triggers	GBV survivors may experience trauma during discussions or testimonies	– Have trauma counselors available onsite- Offer private spaces for emotional support- Provide content warnings before sessions- Allow participants to opt out of sensitive sessions
Conflict or Disruption	Emotional debates or confrontations could occur	– Assign trained facilitators for discussions- Deploy security staff discreetly- Establish clear ground rules and respectful communication guidelines

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3. Safety and Security Risks

Potential Issue	Risk Description	Mitigation Strategy
Overcrowding	Too many participants in small spaces	– Limit entry through pre-registration- Monitor capacity per session- Use larger rooms for popular topics
Theft or Personal Safety Issues	Risk to attendees’ personal belongings or wellbeing	– Hire local security personnel- Assign security at key points- Provide a safe space for valuables if necessary

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4. Logistical & Operational Risks

Potential Issue	Risk Description	Mitigation Strategy
Power Outage	Disruption to presentations or medical equipment	– Arrange for a backup generator- Test equipment prior to the event
Delays or No-Show by Speakers/Partners	Gaps in program flow or cancelled sessions	– Confirm attendance in writing ahead of time- Have backup speakers or pre-recorded sessions- Develop a flexible agenda
Inadequate Supplies	Shortage of wellness packs, test kits, or pamphlets	– Order surplus materials- Assign a supply management officer- Conduct pre-event inventory checks

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5. Reputational & Ethical Risks

Potential Issue	Risk Description	Mitigation Strategy
Mishandling Sensitive Information	Disclosure of personal or health information	– Train staff on data privacy- Use anonymous health forms- Keep records secure and confidential
Miscommunication or Misrepresentation	Incorrect info about SayPro or partners	– Pre-approve all event content- Have a communications team present- Monitor external messaging (media, social media)

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6. Environmental Risks

Potential Issue	Risk Description	Mitigation Strategy
Weather Disruption (if partially outdoors)	Rain or high heat could affect sessions	– Arrange tents/shelter- Have an indoor backup venue- Monitor forecasts and plan accordingly
Waste Management Issues	Litter or biohazard waste from health services	– Provide labeled bins (biohazard/general/recycling)- Assign a cleanup team- Partner with health facility for proper waste disposal

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Conclusion:

The SayPro Health Care & Wellness Event on 06 June 2025 requires careful planning, especially due to the sensitive nature of GBV discussions and the inclusion of medical services. With this risk assessment and the mitigation strategies in place, SayPro aims to deliver a safe, respectful, inclusive, and impactful event for all participants.