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Written by

Daniel Makano

SayPro Health Insights

SayPro Event Agenda Template: Health Care Wellness EventTheme: GBV Awareness & Health Services

SayPro Event Agenda Template

Event Title: SayPro 06 June 2025 Health Care Wellness Event
Theme: GBV Awareness & Health Services
Location: [Insert Venue Name & Address]
Date: 06 June 2025
Host: SayPro Human Capital | SayPro Travel and Tourism | SayPro Development Royalty
Approved by: SayPro Royal Committee & CEO Neftaly Malatjie

Agenda Outline

Time	Session/Activity	Responsible Person/Group	Notes
08:00 – 08:30	Arrival, Registration, and Welcome Tea	SayPro Volunteers & Logistics Team	Set up registration desk
08:30 – 08:45	Opening Remarks	Event Coordinator
08:45 – 09:15	Welcome Speech by SayPro CEO Neftaly Malatjie	CEO Neftaly Malatjie	Live-streamed/Recorded
09:15 – 09:30	Keynote Address on GBV & Wellness	[Insert Speaker Name]	Confirm participation
09:30 – 10:30	Panel Discussion: Ending GBV through Health Empowerment	Panelists (NGOs, Health Experts)	Moderator needed
10:30 – 11:00	Health Screening & Medical Booth Tours	Medical Partners	On-site screenings available
11:00 – 11:30	Dance & Music Performance	Youth Talent Group	Cultural segment
11:30 – 12:00	Interactive Workshop: Healthy Relationships	Human Capital Facilitators	Separate youth & adult sessions
12:00 – 12:45	Lunch Break	SayPro Catering Team	Eco-friendly packaging
12:45 – 13:15	School Learner Awareness Video Screening	AV & Media Team	Video compilation
13:15 – 14:00	Breakout Sessions (Mental Health, Nutrition, SRHR, etc.)	Partner NGOs & Health Experts	Venue map required
14:00 – 14:30	Testimonials & Success Stories from Community Members	SayPro Field Staff	Optional video submissions
14:30 – 15:00	Dance & Singing Performances	School Groups & Community Talent	Confirm schedule with performers
15:00 – 15:30	Judges & Rewards Ceremony Announcement	Human Capital Lead + Judges Panel	Prizes confirmed
15:30 – 15:45	Closing Remarks	SayPro Leadership	Event summary + future plans
15:45 – 16:00	Group Photos, Networking, Social Media Moments	Media Team + Influencers	#SayProWellnessEvent

Additional Notes

Include a printed and digital copy of the agenda.
Provide QR codes for session feedback forms.
Ensure interpreters or multi-language support if needed.
Set up wellness booths, first aid, and a hydration station throughout the venue.

05/06/2025

SayPro Event Planing
SayPro Event Plan Overview

Event Title: SayPro Health Care Wellness Event
Theme: GBV Awareness & Health Services
Date: 06 June 2025
Location: [Venue – Confirmed/To Be Confirmed]
Hosted By: SayPro Human Capital
Approved By: SayPro Royal Committee & CEO Neftaly Malatjie

SayPro Event Objectives
- Raise awareness on Gender-Based Violence (GBV)
- Provide accessible wellness and health services to communities
- Engage youth and learners in educational and interactive sessions
- Promote SayPro’s commitment to community health and well-being
Pre-Event Planning & Coordination
- Event Planning Meetings: Document minutes and decisions
- Venue Booking Confirmation Report
- Confirm Event Schedule, Speakers, and Facilitators
- Invite Sponsors, Judges, Influencers, Partners
- SayPro Royal CEO Approvals (Launch + Hosting)
- Budget & Finances:
  - Create Event Budget Template
  - Submit Event Budget Proposal
  - Conduct Financial Review Report
SayPro Event Communications & Media
- Create Promotional Materials:
  - Posters, Brochures, Flyers
  - Social Media Campaign Content
  - Daily Announcements
  - Event Advert Videos for Each Segment
- Videos:
  - Learners’ Excitement Videos
  - Judges’ Participation Confirmations
  - Rewards & Awards Confirmation
  - Dance, Singing, Networking & Excitement Videos
  - Daily Progress Updates
  - Walkthrough at Venue
- Photo Coverage:
  - At least 100 Professional Photos
- Articles:
  - Confirm Event Date, Venue, Time
  - Feature SayPro CEO Congratulating Organizers
SayPro Event Program & Logistics
- Event Agenda & Template
  - Include Timelines, Speaker Roles, Responsibilities
- Speakers & Performers:
  - Keynote Speaker List & Speech Draft
  - Short Biographies of Speakers & Entertainers
- Seating, Table, Parking & Transportation Plans
- List of Invitee Groups & Attendees
- List of Confirmed Judges & Influencers
- Staffing:
  - Volunteers & Student Assistants Coordination
SayPro Event Materials
- Event Programs (print/digital)
- Branded Giveaways (if applicable)
- Sustainability Messaging Materials
Risk & Safety Planning
- Event Risk Assessment Checklist
- Security Confirmation Report
- Last Minute Issues Report
- Event Flow and Timing Confirmation
Engagement, Feedback, and Evaluation
- Post-Event Surveys for Participants & Stakeholders
- Event Success Document (vs KPIs)
- Thank-you Notes:
  - To Participants, Sponsors, Stakeholders
- Feedback Collection:
  - Participants, Organizing Team, Sponsors
- Post-Event Report Template
- Final Event Success Report with Recommendations
SayPro Sponsorship & Funding
- Sponsorship Package
- Invitation Letters to:
  - Sponsors, Donors, Grantmakers, Funders, Exhibitors
  - Public Stakeholders & Media Partners
Future Planning
- SayPro Event Listing for Future Planning
- Recommendations for Next Events
- Update Event Web Page & Share Public Link
05/06/2025

SayPro Event Risk assessment to identify potential issues and mitigation strategies.

SayPro Event Risk Assessment

Event Title: Health Care & Wellness Day – GBV Awareness & Health Services
Date: 06 June 2025
Organizer: SayPro Development Royalty – Health & Wellness Unit
Venue: SayPro Community Hall / Partnered Health Facility (TBC)

Objective of the Risk Assessment:

To identify possible issues that may arise during the event and develop appropriate strategies to mitigate risks to participants, facilitators, staff, and the community, especially considering the sensitive subject matter of Gender-Based Violence (GBV).

1. Health & Medical Risks

Potential Issue	Risk Description	Mitigation Strategy
Medical Emergencies	Fainting, allergic reactions, or high blood pressure during screenings	– Onsite medical team from local clinic- Ambulance on standby- First aid kits available
COVID-19 or Contagious Illness	Risk of virus transmission	– Provide masks, hand sanitizer- Ensure venue ventilation- Encourage social distancing- Pre-event screening for symptoms

2. Emotional & Psychological Risks (Due to GBV Topics)

Potential Issue	Risk Description	Mitigation Strategy
Emotional Distress or Triggers	GBV survivors may experience trauma during discussions or testimonies	– Have trauma counselors available onsite- Offer private spaces for emotional support- Provide content warnings before sessions- Allow participants to opt out of sensitive sessions
Conflict or Disruption	Emotional debates or confrontations could occur	– Assign trained facilitators for discussions- Deploy security staff discreetly- Establish clear ground rules and respectful communication guidelines

3. Safety and Security Risks

Potential Issue	Risk Description	Mitigation Strategy
Overcrowding	Too many participants in small spaces	– Limit entry through pre-registration- Monitor capacity per session- Use larger rooms for popular topics
Theft or Personal Safety Issues	Risk to attendees’ personal belongings or wellbeing	– Hire local security personnel- Assign security at key points- Provide a safe space for valuables if necessary

4. Logistical & Operational Risks

Potential Issue	Risk Description	Mitigation Strategy
Power Outage	Disruption to presentations or medical equipment	– Arrange for a backup generator- Test equipment prior to the event
Delays or No-Show by Speakers/Partners	Gaps in program flow or cancelled sessions	– Confirm attendance in writing ahead of time- Have backup speakers or pre-recorded sessions- Develop a flexible agenda
Inadequate Supplies	Shortage of wellness packs, test kits, or pamphlets	– Order surplus materials- Assign a supply management officer- Conduct pre-event inventory checks

5. Reputational & Ethical Risks

Potential Issue	Risk Description	Mitigation Strategy
Mishandling Sensitive Information	Disclosure of personal or health information	– Train staff on data privacy- Use anonymous health forms- Keep records secure and confidential
Miscommunication or Misrepresentation	Incorrect info about SayPro or partners	– Pre-approve all event content- Have a communications team present- Monitor external messaging (media, social media)

6. Environmental Risks

Potential Issue	Risk Description	Mitigation Strategy
Weather Disruption (if partially outdoors)	Rain or high heat could affect sessions	– Arrange tents/shelter- Have an indoor backup venue- Monitor forecasts and plan accordingly
Waste Management Issues	Litter or biohazard waste from health services	– Provide labeled bins (biohazard/general/recycling)- Assign a cleanup team- Partner with health facility for proper waste disposal

Conclusion:

The SayPro Health Care & Wellness Event on 06 June 2025 requires careful planning, especially due to the sensitive nature of GBV discussions and the inclusion of medical services. With this risk assessment and the mitigation strategies in place, SayPro aims to deliver a safe, respectful, inclusive, and impactful event for all participants.

05/06/2025

SayPro Event Plan: Health Care Wellness (GBV Awareness & Health Services).

SayPro Event Plan

Event Title: Health Care & Wellness Day – GBV Awareness & Health Services
Date: 06 June 2025
Organizer: SayPro Development Royalty – Health & Wellness Unit
Location: SayPro Community Hall / Partnered Health Facility (TBC)
Program Type: Community Outreach, Awareness & Health Support
Target Audience: SayPro Employees, Community Members, Youth, Women’s Groups, Healthcare Providers

Event Objective:

To promote holistic well-being through healthcare services, wellness education, and GBV awareness, while fostering a supportive and informed community that is empowered to access essential health and social services.

Key Focus Areas:

Gender-Based Violence (GBV) Awareness & Prevention
Accessible Health Screenings & Services
Mental Health Support & Counseling
Youth & Women’s Health Education
Community Engagement & Referral Support

Detailed Program Schedule:

Time	Activity	Facilitator / Partner
08:30 – 09:00	Registration and Welcome Tea	SayPro Team
09:00 – 09:30	Opening Remarks & Objectives	SayPro Executive / Local Authority
09:30 – 10:30	Keynote Address: Understanding GBV & Breaking the Silence	Guest Speaker from GBV NGO
10:30 – 11:30	Panel Discussion: Community Responses to GBV	SAPS, Local Clinic, SayPro Rep
11:30 – 12:30	GBV Survivor Testimony & Healing Session	Facilitated by a Trauma Counselor
12:30 – 13:30	Lunch & Networking	Catering Team
13:30 – 15:30	Health Services Station Open (Screenings)	Department of Health / NGO Clinics
	– HIV Testing and Counseling
	– Blood Pressure & Diabetes Checks
	– Sexual & Reproductive Health Services
	– Mental Health Screening
15:30 – 16:00	Wellness Workshop: Managing Stress & Building Resilience	SayPro Health Coordinator
16:00 – 16:30	Youth Session: Rights, Relationships, and Respect	Youth Mentor / Educator
16:30 – 17:00	Closing Remarks & Distribution of Wellness Packs	SayPro Leadership Team

Event Resources & Materials:

Informational pamphlets on GBV, HIV, mental health
Referral cards to safe shelters and medical services
SayPro wellness gift packs (sanitary products, hygiene kits, notebooks)
Branded T-shirts and wristbands with the theme: “Empower. Educate. Heal.”

Partnerships & Stakeholders:

Local Health Department – Health services provision
Police & Social Services (GBV Desk) – Reporting and legal awareness
NGOs – Trauma counseling, women’s empowerment
Community Radio – Awareness and promotion
Schools and Youth Centers – Mobilizing youth participation

Marketing & Communication:

Event posters and social media flyers
Radio PSAs and WhatsApp group announcements
Internal staff email blast
Community outreach visits prior to the event

Monitoring & Evaluation:

Attendance registers
Health services usage reports
Pre/post event knowledge surveys on GBV
Feedback forms from participants and service providers
A post-event impact report to be published on the SayPro website and shared with stakeholders

Expected Outcomes:

Increased awareness of GBV and local support systems
Access to critical health screenings and information
Empowerment of women and youth through knowledge-sharing
Strengthened partnerships with service providers
Improved community trust in SayPro’s developmental initiatives

05/06/2025

SayPro Safety Compliance in Event Management: Protecting Attendees and Workers

04/06/2025
SayPro Managing Business Continuity in the Event of Supply Chain Disruptions

04/06/2025
SayPro Implementing Emergency Medical Services (EMS) During a Mass Casualty Event

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SayPro Safety Compliance for Temporary Event Venues and Festivals

04/06/2025
SayPro event posters (available for download after registration)
SayPro Entry Requirement – Short Motivation Paragraph (50–100 Words)

All participants registering for the SayPro Health Care Wellness (GBV Awareness & Health Services) program are required to submit a concise motivation paragraph during the application process. This paragraph offers an opportunity for participants to express their reasons for attending and demonstrate their engagement with the event’s focus on GBV awareness, STI prevention, and overall health education.

Purpose of the Motivation Paragraph
- Personal Insight: Allows SayPro to understand what motivates participants to engage with this event’s health and wellness themes.
- Community Engagement: Showcases participants’ interest in contributing to and benefiting from discussions on health education, advocacy, and social responsibility.
- Event Planning: Helps SayPro anticipate participant needs and tailor session discussions to reflect their interests and goals.
What to Include in the Motivation Paragraph

Your paragraph should:
State why you are interested in attending the SayPro Health Care Wellness event.
Explain how the themes of GBV awareness, STI prevention, and health education are personally or professionally important to you.
Share any relevant experiences, goals, or interests that relate to the event.
Mention how you plan to apply what you learn in your community, school, workplace, or personal life.

Length: Between 50 and 100 words.

Example Motivation Paragraph

“I’m passionate about raising awareness around gender-based violence and promoting sexual health education in my community. Attending the SayPro Health Care Wellness event will allow me to gain new knowledge and practical tools to better advocate for survivors and promote healthy practices. I want to contribute to creating safer, more informed communities and feel that this event will help me strengthen my capacity to make a real impact. I’m also eager to network with other participants and learn from their experiences.”

How to Submit
- Participants will be prompted to enter the motivation paragraph in a designated section of the online registration form.
- Make sure to stay within the 50-100 word limit and use clear, concise language.
Important Notes
- Submitting this paragraph is a mandatory step in the registration process.
- The motivation should be authentic and in your own words, as SayPro values each participant’s unique perspective.
- Incomplete or overly brief entries may be flagged for revision.
Would you like me to:
Create a sample template for the motivation paragraph that participants can use?
Develop a list of prompts or guiding questions to help them write their statement?
Draft a few more sample motivation paragraphs for inspiration?

Let me know how I can assist further!
30/05/2025
SayPro event is open to the general public, health practitioners, students, and community organizations committed to improving public health knowledge.
SayPro Event – Open to the General Public, Health Practitioners, Students, and Community Organizations Committed to Improving Public Health Knowledge

The SayPro Health Care Wellness (GBV Awareness & Health Services) initiative proudly presents an inclusive health education event designed to engage and empower diverse stakeholders in the community. This event is open to everyone—from community members seeking to enhance their personal health knowledge to professionals and organizations dedicated to advancing public health.

Key Objectives of the Event

Inclusive Access to Vital Health Information
- The event welcomes the general public, including individuals of all backgrounds and ages, to gain essential knowledge about sexually transmitted infections (STIs), general disease prevention, and overall wellness practices.
- Health practitioners (nurses, doctors, social workers, counselors) are invited to share expertise, exchange best practices, and learn about new community-based interventions.
- Students—particularly those studying health sciences, social work, or community development—are encouraged to attend, expand their understanding, and network with professionals.
- Community organizations and NGOs working on public health, gender-based violence (GBV) awareness, youth empowerment, or HIV/AIDS outreach are welcomed as partners and collaborators.
Promote Collaborative Health Education and Action
- Create a dynamic environment where diverse participants can engage in workshops, panel discussions, and interactive sessions.
- Facilitate cross-sector collaboration between community members, health practitioners, students, and organizations, fostering partnerships that extend beyond the event.
- Encourage participants to share their insights, experiences, and challenges, creating a richer, more practical understanding of STI prevention and overall health strategies.
Empower Individuals and Communities with Practical Tools
- Provide evidence-based education on STIs (including modes of transmission, symptoms, treatments, and prevention) and general disease prevention (covering hygiene, vaccination, nutrition, mental health, and chronic disease management).
- Equip participants with practical tools and resources, such as health guides, referral directories, access to screening services, and wellness checklists.
- Inspire attendees to apply what they learn, whether for personal health, family wellbeing, professional practice, or community outreach.
Event Highlights

STI and Disease Prevention Workshops
- Interactive workshops led by healthcare professionals, focusing on recognizing symptoms, debunking myths, and promoting safe practices.
- Opportunities to ask questions, share concerns, and learn from real-life case studies.
Health Screenings and Referrals
- On-site opportunities for participants to receive free or low-cost screenings for common STIs, blood pressure checks, glucose testing, and more.
- Direct referrals to local clinics, healthcare providers, and support organizations for follow-up care.
Expert Panel Discussions
- Featuring health practitioners, GBV advocates, community leaders, and student voices sharing strategies to improve public health knowledge and combat stigma around STIs and disease prevention.
Networking and Community Collaboration
- Facilitated networking sessions for participants to connect, share resources, and plan joint initiatives that support ongoing health education in their communities.
Resource Distribution
- Attendees will receive digital and printed materials including STI prevention guides, SayPro’s health education booklets, wellness checklists, and access to online resources.
Who Should Attend?

General Public: Individuals seeking to learn more about personal health, STI prevention, and how to support family and friends.
Health Practitioners: Medical and social care providers looking to update knowledge and expand outreach skills.
Students: Particularly in nursing, social work, public health, or related fields, eager to gain hands-on learning and professional connections.
Community Organizations: NGOs, CBOs, youth groups, and faith-based organizations engaged in health education, advocacy, and community outreach.

Expected Outcomes
- Increased community knowledge about STIs, general disease prevention, and health resources.
- Enhanced collaboration between SayPro, health professionals, students, and community organizations to sustain public health initiatives.
- Empowered individuals and groups who can act as health advocates and resources in their communities.
- Reduced stigma and misinformation surrounding STIs and disease prevention.
Would you like me to:
Create a sample event agenda with specific activities and timing?
Develop a promotional poster or flyer for the event?
Draft a call for partners and sponsors to support the event?
30/05/2025