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Tag: Consent

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Written by

Matlou Obakeng

in

  • SayPro Consent form for photography and media (signed at entry)

    🌟 SayPro Consent Form for Photography and Media

    Purpose

    The SayPro Health Care Wellness (GBV Awareness & Health Services) initiative includes photography, videography, and other media recording during sessions, workshops, and event activities. This media helps SayPro promote its mission, share educational content, and raise awareness on GBV and health issues within the community.

    🔑 Key Components of the Consent Form

    1. Participant Information
      • Full Name
      • Contact Details (phone/email)
      • Registration ID (if applicable)
    2. Media Consent Clause
      • Participants agree that photographs, video recordings, and audio recordings taken during the event may be used by SayPro and its partners for:
        • Promotional materials (print and digital)
        • Social media posts and campaigns
        • Educational and training resources
        • Website content and newsletters
    3. Voluntary Participation
      • Signing the form confirms that participation in photography and media recording is voluntary.
      • Participants may refuse to be photographed or recorded at any time by notifying event staff.
    4. Rights Granted to SayPro
      • Participants grant SayPro the right to use, edit, publish, and distribute the media featuring their likeness without additional consent or compensation.
      • The media may be used worldwide, without time limit, and in multiple formats.
    5. Privacy and Respect
      • SayPro commits to using media respectfully and ethically.
      • No media will be used to discriminate, exploit, or harm participants in any way.
    6. Withdrawal of Consent
      • Participants may withdraw consent in writing after the event; however, media already published or distributed cannot be retracted.

    📝 Signing Procedure

    • The consent form will be provided to all attendees at the event entry point.
    • Event staff will explain the purpose and content of the form clearly.
    • Participants must sign the form before receiving their participation badge and access to the event venue.
    • Digital or paper copies will be maintained securely by SayPro for record-keeping.

    ⚠️ Important Notes

    • No participant will be denied entry or participation for withholding consent; alternative arrangements will be made to respect privacy.
    • The form will include a contact for questions or concerns regarding media use and privacy.
    • SayPro adheres to all relevant data protection and privacy laws in handling media and personal information.

    🌿 Benefits of the Consent Form

    • Protects participants’ rights and informs them transparently about media usage.
    • Supports SayPro’s mission by enabling responsible documentation and promotion of awareness initiatives.
    • Builds trust between SayPro and the community through ethical media practices.

    Would you like me to:
    ✅ Draft a template of the SayPro Consent Form for Photography and Media?
    ✅ Create an information sheet summarizing the consent form for participants?
    ✅ Develop a staff guide on how to explain and collect consent forms at entry?

  • SayPro entry criteria: Attendees must be 16 years or older. Parental consent is required for participants under 18 years of age.

    🌟 SayPro Entry Criteria – Age Requirements and Parental Consent

    As part of SayPro’s commitment to providing inclusive, safe, and appropriate educational opportunities, clear entry criteria are established to ensure that all participants are properly informed and legally authorized to engage in health education activities, including sessions focusing on STI awareness, general disease prevention, and GBV (gender-based violence) awareness.

    🔑 Eligibility Criteria

    1️⃣ Minimum Age Requirement: 16 Years and Above

    • The SayPro Health Care Wellness (GBV Awareness & Health Services) event is open to all individuals aged 16 years or older.
    • This age threshold ensures that participants are mature enough to understand sensitive health topics and actively engage in discussions and activities, including those related to sexually transmitted infections (STIs), GBV, and general disease prevention.

    2️⃣ Parental Consent for Participants Aged 16–17

    • Participants who are under 18 years of age (i.e., 16–17 years old) must provide written parental or legal guardian consent to register and participate.
    • The parental consent form must:
      • Include the participant’s full name, date of birth, and contact information.
      • Include the parent or legal guardian’s full name, contact details, and signature, affirming that they understand the nature of the event and give permission for their child to attend.
      • Clearly state that the event includes discussions of sensitive health topics, such as STIs, disease prevention, and GBV awareness.
    • Parental consent is required before final registration is approved to ensure full compliance with child protection policies and local regulations.

    📝 How to Submit Parental Consent

    • Consent forms can be uploaded digitally via the online registration portal or submitted in person at the event registration desk.
    • SayPro will provide a standard parental consent template for ease of use, but custom consent letters from guardians are also accepted if they include the necessary information.
    • Registration staff will verify the completeness of the consent form and confirm the participant’s eligibility prior to issuing access credentials.

    🛡️ Why These Entry Criteria Are Important

    • To ensure the health and safety of all participants, especially those who may be exposed to sensitive health information or discussions.
    • To respect legal and ethical requirements for the participation of minors in health education and awareness events.
    • To foster a safe, inclusive, and supportive environment where participants, regardless of age, feel comfortable engaging and learning.

    📚 Note for Younger Participants

    • SayPro encourages young people (16–17 years old) with an interest in health education, GBV advocacy, or community wellness to participate, provided they have obtained the necessary parental consent.
    • These participants will have access to age-appropriate materials and support, ensuring that their learning experience is both valuable and respectful of their developmental stage.

    Would you like me to:
    ✅ Draft a parental consent form template for SayPro’s use?
    ✅ Create a checklist for registration staff to verify participant age and consent compliance?
    ✅ Develop age-appropriate session guidelines for participants aged 16–17?

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