SayPro Entry Requirement – Proof of Address (for Physical Attendees)
To ensure safe and organized participation in the SayPro Health Care Wellness (GBV Awareness & Health Services) initiative, all physical (in-person) attendees are required to submit valid proof of address. This helps SayPro plan venue logistics, manage attendance records, and ensure compliance with safety and community guidelines.
What is Considered Valid Proof of Address?
Participants may provide one of the following documents, issued within the last 3 months, which clearly shows their full name and current residential address:
Utility Bill (electricity, water, gas) Bank Statement Municipal Bill or Letter Official Government Correspondence (e.g., tax statement, voter registration confirmation) Lease Agreement or Rental Invoice Letter from a Local Authority (if formal documents are not available)
For participants under 18 years of age who may not have utility bills or bank statements in their own name:
- They may submit proof of address in their parent or guardian’s name, along with a signed letter from the parent/guardian confirming that the participant resides at that address.
How to Submit Proof of Address
Upload During Online Registration
- Participants will be prompted to upload a scanned or digital copy of the proof of address document as part of the online registration process.
- Accepted file formats include PDF, JPG, or PNG.
In-Person Submission (if Needed)
- If uploading online is not possible, participants may bring a physical copy of the proof of address document to the event check-in desk.
- Event staff will verify the document and return the original immediately.
Why Proof of Address is Required
- To verify participants’ locations, ensuring attendance capacity is managed effectively and safely, especially if the event has regional restrictions or limited capacity.
- To support contact tracing and health safety measures, if required by local health authorities.
- To confirm the participant’s eligibility for region-specific activities or services during the event (if applicable).
- To demonstrate SayPro’s commitment to maintaining a safe and organized environment for physical attendees.
Important Guidelines
- Documents must be recent (issued within the last 3 months) to reflect the current residential address.
- The document must clearly display the participant’s full name and complete address.
- If the participant is under 18, parental/guardian confirmation of residency must accompany the document.
- Incomplete or unclear documents may delay registration approval.
SayPro’s Privacy Commitment
- Proof of address documents are handled in strict confidence and used solely for event registration, safety, and planning purposes.
- SayPro commits to secure storage and data protection, with all documents deleted or anonymized after the event in accordance with SayPro’s privacy policies.
Would you like me to: Draft a sample proof of address upload section for the registration form? Create a template parental/guardian letter of residence confirmation for participants under 18? Draft a SayPro privacy statement detailing how address documents are protected?