DYP HEALTH & SAFETY MEETING MINUTES
Date: 20250523
Time: 14:00PM
Venue: Diepsloot Youth Project
Facilitator: Linah
Meeting guided by: SayPro Human Capital Occupational Health and Safety Management Procedure (SayProP527)
New Health and Safety Representatives are as follows:
1. Linah Ralepelle – Fire Fighters
2. Daniel Makano – First Aiders
3. Andrice Macuacua – Safety Representatives
1. Opening
- Song: Led by Tshepo
- Prayer: Offered by Dube
2. Welcome and Introductions
- Linah welcomed all attendees and introduced a new Health and Safety Representative.
- She emphasized the importance of maintaining a safe and healthy work environment.
3. Workplace Safety and Cleanliness
- Linah stressed avoiding potential hazards such as placing chairs in walkways where people frequently pass.
- She highlighted the role of the cleaner in maintaining high hygiene standards in both office and bathroom areas, noting the cleaner’s commendable performance.
4. Office Maintenance
- It was noted that the office requires repainting and minor wall repairs due to scratches and wear.
- Linah mentioned the successful unblocking of the ladies’ toilet, which had been an issue the previous week.
- The men’s toilet, previously leaking, has now been repaired with assistance from Royal Committee.
5. Emergency Preparedness
- The Fire Extinguishers have been checked to ensure they are in working condition.
- The sliding doors have also been repaired to support smooth evacuation in case of emergency.
- Linah reported that a safety drill had been conducted for both students and staff to raise awareness of emergency procedures.
6. First Aid
- A recent incident where a colleague collapsed was addressed. Immediate First Aid was provided by a trained First Aider.
- It was identified that the current First Aid kit is outdated and needs replacement. A new kit is to be procured.
- Tumelo suggested the purchase of a First Aid training course for relevant staff. This would provide certification and formal proof of qualification to assist others.
7. Signage and Electrical Safety
- Mabotsaneng highlighted the importance of safety signage, especially during cleaning when floors may be wet.
- Linah pointed out that some exit signs had fallen and need to be reinstalled.
- Staff were reminded not to overload electrical plugs, as this poses a significant fire hazard.
8. Student Safety and Procedures
- Facilitators were reminded to ensure all children leave with their personal belongings at the end of the day.
- Attendance registers for Health and Safety must be signed consistently for monitoring and compliance purposes.
9. Closing
- Linah concluded the meeting by reiterating the shared responsibility of maintaining a safe environment.
- The meeting was closed with mutual agreement on the actions discussed.
Next Meeting: 20250609
Minutes Prepared by: Administrator
Date: 20250523