SayPro – A Scanned Copy of a Valid ID or Passport

SayPro (Say Progress) is committed to providing an inclusive, safe, and well-organized environment for all participants. As part of the online registration process, participants are required to submit a scanned copy of a valid form of identification (ID or passport).

Why is a Scanned Copy of ID/Passport Required?

1. Verification of Identity and Eligibility
   • Ensures that participants meet the minimum age requirement (16 years and above).
   • Confirms the participant’s identity and registration details to prevent errors or duplicate entries.
   • Helps SayPro staff and facilitators match registration data with in-person attendance records.
2. Safety and Security
   • Helps create a safe environment, where all participants are accounted for and verified.
   • Assists in emergency situations (e.g., contacting next of kin if necessary).
   • Provides proof of identity for participation in sensitive activities, such as confidential GBV awareness discussions or health screenings.
3. Programme Integrity and Compliance
   • Ensures compliance with local laws and organisational policies, particularly for programmes involving sensitive health and GBV services.
   • Supports the ethical delivery of services, where only verified participants access health screenings, counselling, or legal support.
4. Confidentiality and Data Protection
   • All submitted IDs or passports are stored securely and used solely for registration and verification purposes.
   • Information will be handled in compliance with data protection and privacy regulations.
   • Only authorised personnel will access these documents, and they will be deleted or destroyed after the programme concludes.

---

SayPro Health Care Wellness (GBV Awareness & Health Services)

The submission of a valid ID or passport is particularly important for SayPro Health Care Wellness, ensuring that participants can safely and confidently access GBV-related services and health screenings.

GBV Awareness & Support

Objective:
To provide a safe, confidential, and respectful environment for discussions around gender-based violence and support services.

Key Components:

• Verification for Sensitive Sessions
  • Valid ID/passport ensures that only registered, verified participants attend sessions focused on GBV awareness, survivor support, and trauma recovery.
• Confidential Support and Counselling
  • Allows trained staff to verify participants’ identity before providing sensitive services like trauma counselling, legal advice, or referrals.

Health Services & Wellness Support

Objective:
To deliver accessible and tailored health services with proper identification and consent.

Key Components:

• Health Screenings and Wellness Checks
  • Valid ID/passport ensures that health service providers can accurately record health data (e.g., for HIV testing, diabetes screening) and issue appropriate documentation if required.
• Consent for Health Services
  • Submission of ID/passport supports the informed consent process, especially for participants receiving medical or psychological support.
• Customised Health Support
  • Facilitators can link health services to participant records, ensuring appropriate follow-up care, especially for chronic conditions or mental health needs.

---

Expected Outcomes

• Enhanced security and participant verification to maintain a professional and safe event.
• Streamlined access to healthcare, wellness, and GBV services, with accurate identification for participant records.
• Increased trust and confidence among participants, knowing that proper procedures are in place to protect their identity and wellbeing.
• Compliance with SayPro’s ethical and legal obligations in delivering sensitive services.

---

Who Must Submit a Scanned Copy of ID/Passport?

• All participants (16+) registering for SayPro events and activities, especially those engaging with healthcare and GBV-related services.
• Individuals accessing health screenings, counselling, legal support, or other confidential services during the programme.

---

Would you like me to:
Draft a sample registration checklist that includes this requirement?
Create a visual infographic or guide showing how to scan and upload an ID/passport?
Write a template email reminding participants to submit their ID/passport copy?