SayPro Entry Requirement – Copy of a Valid ID or Passport

To maintain the integrity and safety of its events, SayPro requires all participants to provide a scanned or digital copy of a valid government-issued identification document. This ensures the verification of each participant’s identity, age eligibility, and compliance with entry criteria for the SayPro Health Care Wellness (GBV Awareness & Health Services) program.

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What Types of ID Are Accepted?

Participants must submit one of the following documents, which must be current and valid (not expired):
National Identity Card (ID)
Passport (international participants are welcome)
Driver’s License (if it includes a photo and date of birth)
Other official government-issued identification with photo and date of birth

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How to Submit the ID Copy

During Online Registration

• Participants will be prompted to upload a clear, legible digital copy or scan of the ID as part of the online application form.
• The file must be in an accepted format such as PDF, JPG, or PNG.
• The document should show:
  • Participant’s full name (matching the name used in registration)
  • Date of birth (confirming age eligibility: 16 years or older)
  • Photograph for identification purposes
  • ID number or passport number

Security and Privacy Measures

• SayPro ensures that all uploaded IDs are securely stored and encrypted, accessible only to authorized event registration personnel.
• The ID copy is used exclusively for identity verification and registration purposes and will be deleted or anonymized according to SayPro’s data protection policies after the event.

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Why a Copy of ID or Passport is Required

• To verify the participant’s age and confirm eligibility (particularly for those aged 16–17 who also need parental consent).
• To ensure authenticity and security, preventing unauthorized or inappropriate participation.
• To comply with local and international regulations governing identity verification for public events, particularly those addressing sensitive health topics such as STIs, GBV, and general disease prevention.
• To support SayPro’s commitment to maintaining a safe, inclusive, and respectful environment for all participants.

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Important Guidelines

• Do not send original documents—only scanned or photographed copies of the ID or passport.
• Ensure that the copy is clear and readable; blurry or incomplete images may delay registration processing.
• Participants must submit the ID copy by the registration deadline to secure a spot in the event.

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Would you like me to:
Draft a sample ID upload instruction section for the online registration form?
Create a template message to remind participants to submit their ID copy?
Develop a SayPro privacy statement detailing how ID copies are handled and protected?