DYP HEALTH & SAFETY MEETING MINUTES
Date: 20250523
Time: 14:00PM
Venue: Diepsloot Youth Project
Facilitator: Linah
Meeting guided by: SayPro Human Capital Occupational Health and Safety Management Procedure (SayProP527)

New Health and Safety Representatives are as follows:

1. Linah Ralepelle – Fire Fighters

2. Daniel Makano – First Aiders

3. Andrice Macuacua – Safety Representatives

1. Opening

• Song: Led by Tshepo
• Prayer: Offered by Dube

2. Welcome and Introductions

• Linah welcomed all attendees and introduced a new Health and Safety Representative.
• She emphasized the importance of maintaining a safe and healthy work environment.

3. Workplace Safety and Cleanliness

• Linah stressed avoiding potential hazards such as placing chairs in walkways where people frequently pass.
• She highlighted the role of the cleaner in maintaining high hygiene standards in both office and bathroom areas, noting the cleaner’s commendable performance.

4. Office Maintenance

• It was noted that the office requires repainting and minor wall repairs due to scratches and wear.
• Linah mentioned the successful unblocking of the ladies’ toilet, which had been an issue the previous week.
• The men’s toilet, previously leaking, has now been repaired with assistance from Royal Committee.

5. Emergency Preparedness

• The Fire Extinguishers have been checked to ensure they are in working condition.
• The sliding doors have also been repaired to support smooth evacuation in case of emergency.
• Linah reported that a safety drill had been conducted for both students and staff to raise awareness of emergency procedures.

6. First Aid

• A recent incident where a colleague collapsed was addressed. Immediate First Aid was provided by a trained First Aider.
• It was identified that the current First Aid kit is outdated and needs replacement. A new kit is to be procured.
• Tumelo suggested the purchase of a First Aid training course for relevant staff. This would provide certification and formal proof of qualification to assist others.

7. Signage and Electrical Safety

• Mabotsaneng highlighted the importance of safety signage, especially during cleaning when floors may be wet.
• Linah pointed out that some exit signs had fallen and need to be reinstalled.
• Staff were reminded not to overload electrical plugs, as this poses a significant fire hazard.

8. Student Safety and Procedures

• Facilitators were reminded to ensure all children leave with their personal belongings at the end of the day.
• Attendance registers for Health and Safety must be signed consistently for monitoring and compliance purposes.

9. Closing

• Linah concluded the meeting by reiterating the shared responsibility of maintaining a safe environment.
• The meeting was closed with mutual agreement on the actions discussed.

Next Meeting: 20250609
Minutes Prepared by: Administrator
Date: 20250523