Here’s a detailed Audit Execution Document for SayPro Monthly February SCDR-2, specifically for the Health and Safety Audit conducted by the SayPro Development Strategic Partnerships Office under SayPro Development SCDR. The document includes potential risks, safety violations identified during the audit, and recommended corrective actions or improvements.

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SayPro Audit Execution Document

Document Title: SayPro Monthly Health and Safety Audit Execution Report

Audit Reference: February SCDR-2

Department: SayPro Development – Strategic Partnerships Office

Date of Audit: February 2025

Auditor(s): [Insert auditor name(s)]

Location(s): [Insert audited site(s)]

Prepared By: [Insert preparer’s name]

Approved By: [Insert approver’s name and title]

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Audit Objectives

• Ensure compliance with SayPro’s internal Health & Safety (H&S) policies.
• Identify potential health and safety risks.
• Verify that previous corrective actions have been implemented.
• Recommend improvements aligned with ISO 45001:2018 and local occupational health and safety legislation.

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Scope of the Audit

• Administrative offices under SayPro Development
• Project field sites under active Strategic Partnership programs
• Storage and distribution facilities (if applicable)

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Identified Risks and Safety Violations

Risk/Violation	Description	Severity	Location	Date Identified
Inadequate Fire Safety Equipment	Fire extinguishers not serviced; signage not visible	High	Field site #3	10 Feb 2025
Blocked Emergency Exits	Exit doors obstructed with boxes and equipment	High	Admin Office Block B	12 Feb 2025
PPE Non-compliance	Workers not wearing required PPE (helmets, gloves)	Medium	Field site #1	14 Feb 2025
Slippery Floor Without Warning Signs	No caution signage near wet floors after cleaning	Medium	Reception Area	11 Feb 2025
Expired First Aid Kit	Some items in first aid box expired (bandages, antiseptic)	Low	Field site #2	13 Feb 2025
Lack of H&S Training Records	Incomplete or missing H&S training logs for new staff	Medium	Admin HQ	15 Feb 2025

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Immediate Corrective Actions

1. Fire Safety
   • Schedule immediate servicing of all fire extinguishers.
   • Ensure signage is visible and correctly placed by 28 Feb 2025.
2. Emergency Exits
   • Clear all emergency exits immediately.
   • Conduct weekly walkthroughs to maintain clear egress paths.
3. PPE Compliance
   • Reinforce PPE policy via toolbox talks.
   • Supervisor to monitor compliance daily.
4. Wet Floor Safety
   • Provide mobile caution signs to janitorial team.
   • Train custodial staff to deploy signs during and post-cleaning.
5. First Aid Supplies
   • Replace expired items by 20 Feb 2025.
   • Implement a monthly checklist for first aid kit inspections.
6. Training Documentation
   • HR to verify and upload all missing training records by 25 Feb 2025.
   • Implement a digital tracking system for future compliance.

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Recommendations for Improvement

• Quarterly Fire Drills: Institute regular fire evacuation drills and document participation.
• Digital H&S Monitoring Tool: Adopt software to track audit findings, actions, and training compliance.
• Incident Reporting System: Streamline reporting process via mobile app or internal platform.
• Behavior-Based Safety (BBS) Program: Encourage safe practices through positive reinforcement and peer recognition.
• Regular Supervisor Safety Walks: Weekly documented safety checks by team leads.

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Conclusion

The audit revealed several compliance gaps that pose safety risks if not promptly addressed. However, these risks are manageable with the immediate corrective actions proposed. Leadership commitment and improved monitoring systems will significantly reduce recurrence and strengthen SayPro’s safety culture.

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Audit Sign-Off

• Auditor Name/Signature: _______________________
• Date: _______________________
• Reviewed By (Manager/Supervisor): _______________________
• Date: _______________________

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Would you like this formatted as a Word or PDF document, or adapted into a checklist format for field use?