Absolutely! Here’s a comprehensive section for “SayPro Audit Execution”, outlining exactly how the audits are to be conducted, including reviewing safety procedures, physical environments, equipment, emergency readiness, and employee compliance.

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SayPro Audit Execution

Under: SayPro Development – Strategic Partnerships Office (SCDR-2)
Monthly Health and Safety Audits

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I. Purpose of Audit Execution

The execution phase is the heart of the audit process. This is where SayPro’s auditing team assesses real-time compliance with health and safety standards by observing operations, evaluating safety measures, inspecting facilities, and interacting with staff. The aim is to:

• Identify hazards.
• Verify implementation of policies.
• Ensure emergency readiness.
• Encourage a culture of health and safety awareness.

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II. Step-by-Step Audit Execution Process

Step	Action
1. Opening Briefing	Meet with site/facility management to explain audit purpose, scope, and schedule.
2. Documentation Review	Review health and safety policies, staff training logs, emergency plans, and inspection records.
3. Physical Walkthrough	Tour the facility to observe working conditions, equipment, signage, and sanitation.
4. Equipment Inspection	Check safety equipment such as fire extinguishers, alarms, first aid kits, and PPE.
5. Emergency Readiness Check	Verify emergency exits, drill records, and evacuation maps. Interview staff on protocols.
6. Staff Interviews	Speak with employees to assess their understanding of safety practices and incident reporting.
7. Non-Conformity Identification	Log violations or gaps based on observations or missing documentation.
8. Immediate Risk Escalation	Report any critical safety breaches to facility leads immediately for urgent action.
9. Preliminary Feedback	Provide an initial debrief to site management before formal reporting.

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III. Key Focus Areas During Execution

Audit Focus Area	Execution Method
Safety Procedures	Review OHS manuals, signage, and whether daily safety briefings occur.
Physical Environment	Check for slips, trip hazards, ventilation, lighting, and structural safety.
Safety Equipment	Inspect availability, accessibility, and expiration of safety tools.
Emergency Protocols	Verify that emergency contact lists, evacuation maps, and drill logs are up-to-date.
Employee Adherence	Interview staff on safety routines, check PPE usage, and observe behavior.

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IV. Data Collection Tools

• Audit Checklist (Digital or Printed)
• Photo Documentation (with consent)
• Risk Rating Scale
• Interview Questionnaires
• Corrective Action Log

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V. Scoring and Risk Assessment

Each audit item will be scored according to a risk rating system:

Rating	Meaning	Action Required
Compliant	Fully meets standards	No action needed
Minor NC	Minor non-conformance	Correction within 14 days
Major NC	Major safety concern	Immediate attention, correction within 7 days
Critical	Immediate risk to health/life	Immediate shutdown of affected area

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VI. Closing the Audit

1. Close-Out Meeting
   Share key findings with facility leadership and discuss preliminary recommendations.
2. Next Steps Summary
   Explain the corrective action process, deadlines, and follow-up visit if needed.
3. Acknowledgment Sign-Off
   Facility manager signs preliminary findings report to confirm receipt and understanding.

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VII. Follow-Up

• Formal Report Issued Within 5 Business Days
• Corrective Action Plan (CAP) developed jointly with facility managers
• Re-audit Scheduled if critical issues were identified

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Would you like a sample audit checklist, a digital audit template, or a scoring rubric sheet to accompany this section? I can help build a full audit pack for your team.