SayPro Logistics and Setup: Organize the physical space for the boot camp at Neftalopolis for in-person participation, and set up the online platform for virtual attendees to stream live workouts and participate in virtual activities.

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SayPro Logistics and Setup Plan

Location: Neftalopolis (On-site Boot Camp)

Venue Type: Community sports hall, open-air park area, or multi-purpose hall
Capacity: 50–100 participants
Duration: 5-day boot camp (45–60 mins/day per session)

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PART 1: In-Person Setup at Neftalopolis

1. Venue Layout & Zones

Zone	Description
Workout Zone	Open area with space for stretching, bodyweight drills, and resistance exercises. Use cones or floor tape to mark 2x2m zones per person for spacing.
Cool-Down/Recovery Zone	Separate mat space for post-workout stretches, foam rolling, and breathing exercises.
Equipment Station	Resistance bands, dumbbells, yoga mats, water cooler, towels. Staffed by volunteers to assist.
Streaming Station	Mounted HD camera(s) and microphone setup for virtual broadcast. Includes laptop, hotspot/router, power source.
Safety Station	First aid kit, emergency contact info, waiver forms, COVID-19 sanitization supplies.

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2. Equipment & Materials Needed

• Mats (minimum 1 per participant)
• Resistance bands and light dumbbells (optional, labeled sets)
• Cones or ground markers
• Portable speakers for music and trainer’s mic
• HD streaming camera (Tripod-mounted or fixed)
• Portable tent or cover (for outdoor weather protection)
• Sanitization supplies: hand sanitizers, disinfectant spray, masks
• Branding: SayPro banners, flags, t-shirts for staff

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3. Daily Schedule (On-Site)

Time	Activity
07:30 – 08:00	Participant check-in + health screening
08:00 – 08:10	Group warm-up (led by trainer)
08:10 – 08:50	Main workout
08:50 – 09:05	Cool-down & flexibility
09:05 – 09:15	Trainer Q&A, announcements
09:15 onwards	Social break, hydration station open

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PART 2: Virtual Setup for Online Attendees

1. Online Platform Setup

Platform Options: Zoom, Microsoft Teams, YouTube Live (private link), or SayPro’s own web portal
Registration System: Google Forms, Eventbrite, or built-in SayPro sign-up system
Security: Password-protected links, virtual waivers, waiting room feature enabled

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2. Live Streaming Requirements

• 1080p HD camera (webcam or DSLR)
• Tripod + gimbal for camera stability and movement
• Lavalier (clip-on) mic or headset for trainer
• Ring light or natural lighting for clarity
• Stable internet connection (minimum 10mbps upload speed)
• Stream technician (monitor comments, switch camera angles if needed)

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3. Virtual Engagement & Features

Feature	Details
Live Participation	Participants follow along with real-time sessions and have a view of both trainers and in-person group
Live Chat	Q&A enabled for questions and feedback during cool-down
Session Recordings	Available post-workout via private access for replay
Daily Recap Emails	With workout summary, tips, hydration reminders, and next-day prep
Incentives	Digital badges, progress trackers, leaderboard for consistent participants

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Staffing & Team Roles

Role	Responsibility
Head Trainer	Lead all sessions, monitor form, motivate participants
Virtual Moderator	Manages online chat, tech support, camera angles
Setup Crew	Handles equipment setup, space markings, sound systems
Health Officer	Manages on-site safety, first aid, sanitization
Greeters/Volunteers	Check-in, waiver collection, equipment assistance

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Contingency Planning

• Bad Weather Plan (Outdoor Setup): Move to indoor covered area or delay session with notice to virtual attendees
• Power/Internet Outage: Pre-recorded backup workouts, hotspot connectivity for emergency streaming
• Participant Overflow: Livestream can handle 1000+; on-site limited to health-compliant number

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Impact & Benefits

• Inclusive Experience: Combines physical community engagement with virtual accessibility
• Brand Awareness: Live event visibility via social media, local partnerships
• Scalability: Model can be replicated in other regions or expanded weekly
• Health & Safety Priority: Structured flow, emergency prep, and wellness resources

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