SayPro Event Registration Forms

To ensure accurate planning and a streamlined experience for attendees, SayPro will implement well-structured registration forms for webinars, workshops, and support groups. These forms will collect key information that helps with event organization and participant engagement. Below is a breakdown of the essential components of each type of event registration form:

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1. Webinar Registration Form

Purpose: To register participants for online webinars, allowing for personalized communication, event reminders, and post-event follow-up.

Form Fields:

1. Full Name:
   • Input type: Text field
   • Description: To personalize event materials and communication.
2. Email Address:
   • Input type: Email field
   • Description: For sending event links, reminders, and post-event materials.
3. Phone Number (Optional):
   • Input type: Text field
   • Description: For emergency notifications or last-minute event updates.
4. Organization/Group (Optional):
   • Input type: Text field
   • Description: Helps with tracking group participation if applicable.
5. Preferred Webinar Topic:
   • Input type: Dropdown menu
   • Options:
     • Stress Management
     • Coping with Anxiety
     • Mental Health Resources
     • Other (with a text box for specific interests)
6. Do you have any specific questions or topics you’d like addressed during the webinar?
   • Input type: Text area
   • Description: Allows for a more tailored experience and ensures questions are addressed during the session.
7. How did you hear about this webinar?
   • Input type: Dropdown menu
   • Options:
     • Email
     • Social Media
     • Word of Mouth
     • SayPro Website
     • Other (with a text box)
8. Agree to Terms & Conditions (Checkbox):
   • Description: Participants must agree to event terms, including data privacy policies and event recording consent.
9. Submit Registration Button

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2. Workshop Registration Form

Purpose: To collect information for in-person or virtual workshops and ensure enough resources, facilitators, and space for attendees.

Form Fields:

1. Full Name:
   • Input type: Text field
2. Email Address:
   • Input type: Email field
3. Phone Number (Optional):
   • Input type: Text field
4. Workshop Date Selection:
   • Input type: Date picker
   • Description: Allows participants to select the workshop they wish to attend if multiple sessions are offered.
5. Preferred Workshop Time:
   • Input type: Dropdown menu
   • Options:
     • Morning Session
     • Afternoon Session
     • Evening Session
6. Have you attended a mental health workshop before?
   • Input type: Radio button
   • Options:
     • Yes
     • No
7. Any specific topics or questions you would like the facilitator to address?
   • Input type: Text area
   • Description: Helps tailor the content to participants’ needs.
8. Do you have any accessibility needs or dietary restrictions (for in-person workshops)?
   • Input type: Text area
   • Description: Ensures accommodations are made for attendees.
9. How did you hear about this workshop?
   • Input type: Dropdown menu
   • Options:
     • Email
     • Social Media
     • Flyer
     • Word of Mouth
     • Other (with text box)
10. Agree to Terms & Conditions (Checkbox)
11. Submit Registration Button

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3. Support Group Registration Form

Purpose: To manage participation in mental health support groups, ensuring a safe and supportive environment for attendees.

Form Fields:

1. Full Name:
   • Input type: Text field
2. Email Address:
   • Input type: Email field
3. Phone Number (Optional):
   • Input type: Text field
4. Support Group Type:
   • Input type: Dropdown menu
   • Options:
     • Peer Support Group
     • Group Therapy (with mental health professional)
     • Specialized Topic (e.g., Anxiety, Depression, Stress)
5. Reason for Joining:
   • Input type: Text area
   • Description: Helps group facilitators understand the attendees’ needs and tailor the experience.
6. Have you attended a support group before?
   • Input type: Radio button
   • Options:
     • Yes
     • No
7. Any specific goals you hope to achieve through this group?
   • Input type: Text area
8. Do you have any accessibility needs?
   • Input type: Text area
   • Description: Ensures that all participants can fully engage in the group.
9. How did you hear about this support group?
   • Input type: Dropdown menu
   • Options:
     • Email
     • Social Media
     • Flyer
     • Word of Mouth
     • Other (with text box)
10. Agree to Terms & Conditions (Checkbox)
    • Description: Includes confidentiality agreements, group guidelines, and terms of participation.
11. Submit Registration Button

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Key Features for All Forms:

• Automated Confirmation Email: After submitting the form, participants will receive an email confirming their registration with details of the event (date, time, and access link if applicable).
• Reminder Email: A reminder will be sent 24 hours before the event to ensure attendance.
• Personalized Registration Links: If the event is virtual, each participant will receive a unique link to join the webinar/workshop/support group.
• Waitlist Option: If an event reaches capacity, participants can join a waitlist to be contacted if a spot opens up.

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Form Management:

• Integration with Calendar Tools: Event registration forms can sync with Google Calendar, Outlook, or other calendar apps to help participants keep track of the event dates.
• Data Exporting: Collected data (name, email, attendance) will be exported into a spreadsheet for easy tracking and follow-up.
• CRM Integration: Registrations can be linked with SayPro’s CRM system to track participation and follow up with participants after the event.

By using these registration forms, SayPro ensures a smooth, organized experience for both participants and event organizers, helping everyone prepare adequately for the events. Let me know if you need any adjustments!