SayPro Pre-Event Preparation: Prepare the “Building Healthy Habits for the Year” workshop

SayPro Pre-Event Preparation: Preparing the “Building Healthy Habits for the Year” Workshop

Overview: The “Building Healthy Habits for the Year” workshop is a central component of the Wellness Kickoff Campaign. This workshop will guide participants through actionable strategies for setting and maintaining healthy habits throughout the year. Proper preparation of the workshop materials, including presentation slides, handouts, and supporting resources, is essential to delivering an engaging and impactful session.

Key Responsibilities and Steps:

1. Design the Workshop Content:

• Define Workshop Goals and Key Learning Outcomes:
  • Primary Goal: To help participants set realistic and sustainable health and wellness goals for the year, focusing on creating healthy habits.
  • Key Learning Outcomes:
    1. Understand the science of habit formation.
    2. Learn how to set SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals.
    3. Gain practical strategies for overcoming common obstacles to habit formation.
    4. Develop personalized action plans for building lasting habits.
• Outline Workshop Structure:
  • Introduction (5-10 minutes): Overview of the workshop, introduction to the facilitators, and a brief on why building healthy habits is essential for wellness.
  • Understanding Habits (10-15 minutes): Brief explanation of how habits are formed, the role of mindset, and how habits impact long-term health.
  • Goal-Setting Exercise (15-20 minutes): Walk participants through the process of setting SMART goals and making them actionable.
  • Practical Strategies for Habit Formation (15-20 minutes): Share methods for making healthy habits stick, such as habit stacking, habit tracking, and positive reinforcement.
  • Q&A and Group Discussion (10-15 minutes): Address participant questions, share insights, and discuss common challenges in building habits.
  • Wrap-up and Next Steps (5-10 minutes): Review key takeaways, share additional resources, and encourage participants to stay connected and accountable.

2. Prepare Presentation Slides:

• Create Visually Engaging Slides:
  • Use the event branding (colors, logo, fonts) to keep the slides aligned with the overall theme.
  • Include bullet points, charts, and diagrams to illustrate key concepts, such as:
    • The habit loop (cue, routine, reward).
    • The SMART goals framework.
    • Strategies for habit stacking and how to integrate new habits into daily routines.
  • Use images and icons to enhance understanding and make the presentation visually appealing.
• Slide Breakdown:
  1. Slide 1-2: Introduction to the session, objectives, and facilitator introductions.
  2. Slide 3-5: The science of habits, why habits matter, and how the brain forms routines.
  3. Slide 6-10: Overview of SMART goals and examples of health-related goals (e.g., exercise, nutrition, sleep).
  4. Slide 11-15: Practical strategies for building habits (habit stacking, tracking progress, and reinforcement).
  5. Slide 16-18: Addressing common obstacles and how to overcome them (e.g., procrastination, lack of motivation, stress).
  6. Slide 19-20: Wrap-up, next steps, and call to action (e.g., “Join our online community,” “Share your wellness goal on social media”).

3. Create Handouts for Participants:

• SMART Goals Worksheet:
  • Design a printable worksheet for participants to fill out during the workshop. The worksheet should guide them through creating their personal health goals for the year using the SMART framework.
  • Include prompts such as:
    • “What is your specific goal?”
    • “How will you measure your progress?”
    • “What resources will you need to achieve this goal?”
    • “What is your timeframe for completion?”
  • Leave room for reflection, and provide space for participants to write down their action steps.
• Habit Tracking Sheet:
  • Provide a tracking sheet that participants can use after the workshop to monitor their progress. Include sections for:
    • Daily tracking (e.g., checkboxes for each habit to mark off).
    • Weekly reflections (space to note challenges, successes, and adjustments).
    • Monthly reviews to assess long-term progress toward goals.
  • This will help participants stay accountable and visualize their progress over time.
• Habit-Building Tips Handout:
  • Create a quick-reference guide with actionable tips on habit-building. Include:
    • Habit stacking (e.g., “Pair a new habit with an existing habit”).
    • Strategies for overcoming procrastination.
    • Ideas for incorporating small habits (e.g., stretching for 5 minutes after waking up, drinking water after every meal).
  • Add motivating quotes and tips for staying consistent.
• Resource List:
  • Compile a list of additional resources for participants, such as:
    • Recommended books, apps, or websites related to health and wellness.
    • Links to relevant articles or blog posts about habit formation.
    • Information on SayPro’s ongoing wellness programs, challenges, or support groups.

4. Supporting Materials:

• Pre-Event Reading/Video Materials:
  • Provide participants with a pre-event reading list or videos on habit formation. This could include:
    • Short articles on the psychology of habits.
    • Video clips on the benefits of goal setting and the science behind habit change.
  • Encourage participants to review these materials before the event to enhance engagement during the workshop.
• Interactive Worksheets for Breakout Sessions:
  • If the workshop is broken into smaller breakout groups, prepare interactive worksheets for group discussions. These can focus on:
    • Sharing personal experiences with habit-building.
    • Collaborating on brainstorming strategies to overcome common obstacles.
    • Providing feedback on one another’s goals and progress.
• Live Polls/Interactive Features:
  • Prepare live polls or interactive Q&A prompts to engage participants during the session. Examples:
    • “What is your biggest challenge in building healthy habits?”
    • “Which area of wellness are you most focused on this year (fitness, nutrition, sleep, etc.)?”
  • These interactive elements can help participants feel more connected and allow facilitators to tailor the session to the group’s needs.

5. Test and Finalize Materials:

• Review and Edit All Materials:
  • Ensure that all presentation slides, handouts, and supporting materials are clear, error-free, and aligned with the overall goals of the workshop.
  • Verify that all materials are mobile-friendly if they are to be accessed on mobile devices or the SayPro platform.
• Practice Session:
  • Conduct a mock run or dry run of the workshop, going through the slides, exercises, and materials. This ensures that the flow is smooth, all resources are accessible, and the content is engaging.
  • Collect feedback from the facilitators and adjust the materials as needed based on their input.

6. Final Preparations Before the Event:

• Ensure Digital Access:
  • Make sure that all materials (slides, worksheets, resources) are uploaded to the SayPro platform or an accessible online location for participants.
  • Check that any downloadable files (e.g., worksheets, handouts) are easily accessible to participants before and after the session.
• Prepare for Facilitator Engagement:
  • Provide facilitators with talking points, guidelines, and tips to ensure consistent delivery and engagement with participants.
  • Share session timings and key activities with the facilitators so they are prepared for each part of the workshop.

Timeline for Preparation:

• 3-4 Weeks Before the Event:
  • Finalize the workshop content outline and structure.
  • Begin creating presentation slides, worksheets, and supporting materials.
• 2-3 Weeks Before the Event:
  • Review all materials and test the workshop flow.
  • Upload all digital materials to the SayPro platform for easy access.
  • Finalize and distribute any pre-event reading or videos to participants.
• 1 Week Before the Event:
  • Conduct a practice session with facilitators and gather feedback.
  • Finalize any last-minute tweaks to presentation slides, handouts, or resources.
  • Ensure all materials are ready for participant access on the platform.

Impact and Goals:

Preparing the “Building Healthy Habits for the Year” workshop with high-quality, well-organized materials will ensure that participants have a clear, engaging, and actionable experience. By providing comprehensive handouts, worksheets, and supporting resources, participants will have the tools they need to continue building and maintaining their healthy habits well after the event concludes. These materials will not only enhance the immediate impact of the workshop but also provide ongoing value, helping participants stay on track with their wellness goals throughout the year.