Sure! Here’s a detailed Audit Planning & Coordination Plan specifically tailored for SayPro’s Monthly Health and Safety Audits, under the SayPro Development Strategic Partnerships Office (SCDR-2), for February and across the rest of the year. This plan includes the audit process, team roles, audit schedule, and compliance focus areas.

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SayPro Audit Planning & Coordination Plan

SayPro Development – Strategic Partnerships Office (SCDR-2)
Monthly Health and Safety Audits

1. Objectives

• To ensure all SayPro facilities, partner organizations, and offices are compliant with local and international health and safety standards.
• To reduce risks and liabilities through regular monitoring.
• To provide evidence-based recommendations for continuous improvement.
• To strengthen SayPro’s accountability and transparency with stakeholders.

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2. Audit Team Composition

Role	Responsibilities
Audit Coordinator (Lead)	Oversees planning, scheduling, reporting, and team coordination.
Health & Safety Officer	Conducts on-site evaluations; ensures standards compliance.
Field Partner Liaison	Manages coordination with partner organizations and facility staff.
Documentation Assistant	Prepares reports, maintains records, and updates compliance documentation.

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3. Audit Planning Process

Phase	Activity
Preparation	Schedule facilities, notify stakeholders, prepare tools and checklists.
On-Site Audits	Conduct physical inspections and interviews, document observations.
Compliance Assessment	Compare findings against SayPro and legal standards.
Reporting	Draft detailed audit reports with findings, non-compliance issues, and recommendations.
Follow-up	Track corrective actions and schedule re-audits if needed.

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4. Tools & Templates

• Audit Checklist (aligned with ISO 45001 and local OHS regulations)
• Risk Assessment Template
• Corrective Action Log
• Facility Profile Sheet
• Monthly Summary Dashboard

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5. Compliance Focus Areas

• Fire safety protocols (extinguishers, alarms, emergency exits)
• Sanitation and hygiene facilities
• First aid readiness
• COVID-19 protocol adherence (if still applicable)
• Building infrastructure safety
• Staff and visitor safety procedures
• Training and emergency drill records
• Hazardous materials handling (where applicable)

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6. Monthly Audit Schedule (Sample: February)

February 2025 – SCDR-2 Audit Schedule

Date	Facility / Partner Office	Location	Status
Feb 3–4	SayPro Youth Development Center	Cape Town	Scheduled
Feb 6–7	Partner NGO: EduBridge Foundation	Durban	Scheduled
Feb 10–11	SayPro Health and Wellness Hub	Pretoria	Scheduled
Feb 13–14	Partner: Community Upliftment Organization	Johannesburg	Scheduled
Feb 17–18	SayPro Women’s Empowerment Satellite Office	Port Elizabeth	Scheduled
Feb 20	SayPro Headquarters (Admin and Strategy Office)	Johannesburg	Scheduled
Feb 24–25	Partner: Global Youth Skills Program	Bloemfontein	Scheduled
Feb 28	Monthly Review and Corrective Action Follow-Up Meeting	Virtual (SCDR-2 HQ)	Scheduled

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7. Annual Schedule Overview (Subject to Change)

Month	Primary Region / Focus
February	Gauteng, Eastern Cape, KwaZulu-Natal
March	Western Cape, Northern Cape
April	Limpopo, Mpumalanga
May	Partner NGOs – Urban Focus
June	Rural Area Health Clinics
July	Women & Youth Centers
August	Agricultural and Field Partner Offices
September	Schools and Vocational Training Centers
October	NGOs focused on Disability and Inclusion
November	Internal SayPro Facilities – Full Compliance Check
December	Year-End Review and Strategic Risk Evaluation

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8. Reporting & Communication

• Weekly Briefings: Shared internally with field staff and partner liaisons.
• Monthly Reports: Compiled by Documentation Assistant and reviewed by Strategic Partnerships Director.
• Dashboard Updates: Summary of compliance levels, non-conformities, and urgent issues.
• Corrective Actions: All non-compliances must be addressed within 30 days unless escalated.

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9. Emergency Audit Triggers

Audits outside the monthly schedule may be initiated if:

• A serious incident occurs.
• A whistleblower complaint is received.
• There’s a change in local safety legislation.
• New partnerships or facilities are established.

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Would you like this in Word, Excel, or PDF format for easy sharing with your team? I can also help generate the February audit checklist or monthly dashboard template if needed.