SayPro Proof of Identity: All team members involved in organizing or facilitating the wellness campaign

SayPro Proof of Identity for Wellness Campaign Team Members

To ensure the security, legitimacy, and professionalism of the Wellness Kickoff Campaign, all team members involved in organizing, facilitating, or supporting the event are required to submit proof of identity for verification. This process helps maintain the integrity of the event and ensures compliance with organizational policies and regulations.

Purpose of Proof of Identity Verification:

1. Security and Trust: Confirming the identity of all team members helps maintain the trust of participants, ensuring they are interacting with qualified and verified professionals throughout the wellness campaign.
2. Compliance: The verification process aligns with SayPro’s standards for data protection, privacy, and organizational procedures.
3. Professionalism: Verifying the identity of facilitators, organizers, and support staff ensures that only authorized personnel are involved in the delivery and support of the event.

Required Documents for Identity Verification:

1. Government-Issued Photo ID:
   • Examples:
     • Passport
     • Driver’s License
     • National Identification Card
   • Purpose: This serves as the primary document to confirm the identity of each team member.
2. Proof of Address (Optional but Recommended for Verification):
   • Examples:
     • Utility bill (no older than 3 months)
     • Lease or rental agreement
     • Bank or credit card statement (recent)
   • Purpose: Provides additional verification to confirm the person’s residential address if necessary for background checks or legal purposes.
3. Professional Certifications (For Relevant Team Members):
   • Examples:
     • Health coaching certifications
     • Fitness or wellness instructor credentials
     • Medical or mental health certifications (if relevant)
   • Purpose: Facilitators or team members directly responsible for health and wellness advice may be asked to provide professional credentials to demonstrate their qualifications.
4. Social Security Number (SSN) or Tax Identification Number (TIN) (If Required):
   • Purpose: In some cases, a SSN or TIN may be requested for tax and employment verification. This may be necessary for full-time employees or contractors involved in the event.
5. Other Organization-Specific Verification (If Applicable):
   • Some roles may require additional documentation or background checks to meet specific regulatory or organizational requirements.

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Steps for Submitting Proof of Identity:

1. Collection of Documents:
   • All team members will be notified of the required documents and asked to submit clear and legible copies or scans of the necessary identification.
2. Secure Submission Process:
   • Documents should be submitted through a secure platform (e.g., encrypted email or a secure upload portal) to ensure confidentiality.
   • Important: All submissions will be handled with the utmost care, in compliance with data protection laws, to ensure the privacy of personal information.
3. Verification Timeline:
   • Once documents are submitted, the verification process will be completed within 5-7 business days.
   • Team members will be notified once their identity has been successfully verified or if any additional information is needed.
4. Data Protection and Confidentiality:
   • All submitted documents will be stored securely and used solely for identity verification related to the Wellness Kickoff Campaign.
   • Personal data will be retained only for as long as necessary and will not be shared without prior consent unless required by law.

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Consequences for Non-Submission or Incomplete Documentation:

1. Delay in Participation:
   • Team members who fail to submit the required identification documents on time may face delays in receiving their role assignments or responsibilities for the event.
2. Exclusion from Event Responsibilities:
   • Failure to submit proper verification documents could result in exclusion from event responsibilities to maintain the integrity and security of the wellness campaign.

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Support for Submitting Documents:

1. Questions and Assistance:
   • If any team member has questions or needs assistance with the submission process, they are encouraged to contact the SayPro HR or Compliance Team for support.
2. Document Review:
   • Team members can reach out if they need assistance with scanning or preparing documents for submission. Guidance on acceptable formats and requirements will be provided.

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Conclusion:

Submitting proof of identity is a crucial step in ensuring the Wellness Kickoff Campaign is a safe, effective, and professional event. All team members must adhere to the identity verification process to guarantee security, compliance, and the successful execution of the event. This process will ensure that SayPro maintains a high standard of integrity for both its team and its participants.